Administrative Support

We are looking for an experienced Administrative Support Professional to join our client’s Medical Products Division team located in Flagstaff, AZ. The position is a temporary position for 24 months, remote, and requires travel up to 10% between local facilities and offsite events. This role will require advanced administrative support skills, excellent customer service, solution-oriented thinking, and an ability to design and implement process involvements. The candidate will possess a willingness and capacity to collaborate across multiple disciplines within the business and be able to build and maintain strong interpersonal relationships.

You will be responsible for:

  • Engage with both internal and external customers
  • Managing calendars, coordinating travel, scheduling, and coordinating facilities and equipment
  • Generating, proofreading, and distributing correspondence and reports while ensuring data integrity and maintaining databases
  • Preparing presentations, tracking, and filing expenses and maintaining team files as required
  • Answering and directing calls
  • Managing time with everyday tasks, projects, communication, and correspondence
  • Coordinating both in-person and virtual meetings and special events such as logistics, agendas, meeting support, meeting minutes, meals, electronic platforms, AV coordination, travel coordination, facility and/or venue scheduling, etc.
  • Implementing, coordinating, and participating in process improvement initiatives
  • Collaborating with diverse teams and communicate complex information across
  • Developing strong network and partnerships
  • Professionally represent our client and work effectively as part of a team

Required Qualifications:

  • Minimum 3 years of experience in one of the following roles: administrative support, executive assistant, receptionist, professional teaching, or customer service focused role
  • Demonstrating experience in project follow-through from conception to completion
  • Advanced knowledge in Microsoft Office Suite, email and calendar management, and knowledge in other software and data management systems.
  • Strong organizational skills with an attention to detail. Self-directed and motivated with consistent drive for continued learning
  • Maintain clear, engaged, and approachable telephone communication skills
  • Perform administrative tasks accurately in a fast-paced environment while maintaining a high level of customer service, business professionalism, and strong communication skills
  • Ability to initiate and provide excellent customer service in-person and virtually
  • Ability to travel approximately 5%-10% of work time likely between local facilities and occasionally to offsite meetings or events

Preferred Qualifications:

  • Accredited professional administrative certifications (e.g. PACE)
  • Experience providing direct administrative support to teams of people or multiple individual contributors
  • Intermediate to advanced knowledge in Microsoft apps such MS Teams, SharePoint, Forms, Lists, Power BI, and Planner

Job Type: Full-time Remote

Duration: Temporary for 24 months

Pay: $55,000 – $78,000 a year


  • Monday – Friday
  • Primarily remote
  • 8 AM – 5 PM
  • 40 hours a week
  • Travel: 5% – 10% between local facilities and offsite events